With a large number of teams working remotely, it is more important than ever before to effectively manage projects[1].
Regardless of whether you are a project Manager or lead a company, a SaaS service (selling SOFTWARE services over the Internet) or a marketing team, all team members should be on the same project page and know what everyone needs to do. This is where task management software comes in as an app in the big picture.
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According to statistics, file sharing and tracking milestones [2] are the two most important priorities that companies look for in a task management solution.
Basically, you need a task management tool that can help you with tasks such as file sharing, scheduling activities, tracking goals and key results[3], and assigning tasks to quickly complete projects.
To make your decision easier, I've evaluated and analyzed the top 11 task management tools based on their key features, project management tools[4], pricing, ease of use, and more.
Let's get started. What is the best task and project management software?
Here are my top picks for the task and project management SOFTWARE being used this year.
1. Trello [5]
Best suited for extensive team collaboration ($9.99 per month).
Trello is a productivity platform that allows you to collaborate with your team and get more work done in a limited amount of time. Its dashboards and flashcards organize your work and help you prioritize your immediate tasks.
It is also known for its simple drag-and-drop interface. For example, you can easily drag and move task cards from one section to another.
In General, it allows you to define stages for your projects-from start to finish. You can give each card a name, assign it to all team members, set a deadline, and much more.
In addition, there is a built-in workflow automation assistant that performs many tasks on your behalf:
Teams based on the project calendar scheme .
Triggers (important pointers to changes) based on rules.
Timely alerts.
Creating custom cards.
Key features:[6]
Built – in Automation Tool ‘Butler’ (Built-in automation tool 'Butler'[7]) - it automates the entire task management process, performing several tasks, including commands for tracking calendar deadlines, setting reminders, and much more.
Third-party Integrations (Integration with third –party applications) - Integration with apps like Slack and Dropbox that allow you to collaborate with your team members.
Information at Glance – Collaborate with your team members by creating and transmitting various cards, enhancing interaction, setting critical dates and reminders about them, and other functions.
Positive:
It provides many templates for such favorite categories as engineering, marketing, business, and so on.
Simple application process – just copy the templates, set them up, and start collaborating.
Ability to attach images and files to any card.
Drag and drop the user interface.
Easy file sharing and file saving.
Task progress bars will help you start prioritizing your task lists.
A Freemium plan with an unlimited number of personal dashboards, cards, and lists.
Prices:
Trello offers three different plans that include monthly or annual subscriptions.
Free of charge: $0 per user per month.
Business class: $9.99 per user per month.
Corporate: $20.83 per user per month.
All plans offer some standard features, such as an unlimited number of personal dashboards, cards, and lists.
2. Asana [8]
The best task management tool for remote teams ($ 10.99 per month).
Asana is a task management software that maintains the coordination of your distributed team and manages your tasks, projects and assignments online. Millions of professionals around the world use it thanks to its simple user interface.
Like Trello, Asana provides a drag-and-drop interface to visualize your work. In the same way, you can go through several stages - from the beginning to the end of the task.
In addition, there is a “timeline” feature that helps keep similar projects in sync together.
The timeline also shows your entire team how the parts of the task are coordinated in time with each other. You can also automate tasks to save time.
Here are five manual processes that you can automate with Asana:
Move tasks to make edits to project cards.
Assign tasks to the correct team member.
Automatically add subscribers when the due date changes.
Setting and changing the timing of work.
Alerting team members when a task is complete.
In addition, Asana's reporting features keep track of completed tasks and send alerts when a task is complete.
Key Features:
Visualize Your Work (Visualize your work) - visualize your tasks using formats as diverse as panel and lists, timeline and calendar.
Tasks & Subtasks (Tasks and subtasks) - Break task tracking into manageable chunks to showcase the entire project process.
Add Attachments (Adding Attachments) - add links to Dropbox, images and files in various formats to any task on the card.
Views & Reporting (View and Reports) - monitor the status of your tasks, receive automatic updates and see what is happening throughout your organization.
Admin Controls (Administrative Control) - Administrator control allows you to manage teams and collaborate with suppliers. It also helps ensure that everyone has access to the correct task and information.
Pros:
Integration with over 100 third party tools under one dashboard.
The ability to set security controls for administrators.
Collaborate with your team and invite guests safely.
Add comments to assignments to convey everything in detail.
Create Gantt charts to visualize your tasks.
Prices:
Asana offers four different plans:
Base: $0.
Premium: $ 10.99 per month, billed annually.
Business: $ 24.99 per month billed annually.
Corporate: plan based on quotes.
Both paid plans come with a free trial.
3. Wrike[9]
For modern and mid-sized businesses ($ 9.80 per month).
Wrike is another great task management tool for today's businesses. It is most suitable for teams that want to edit and customize their task workflows within a single Task Manager. It will also help you simplify your workload. Wrike's primary focus is remote teamwork and workflow customization.
With features like custom dashboards and streamlined workflows, it helps you stay productive even away from your team members.
You can work in real time with unique features such as:
Commenting on tasks in real time.
The ability to exchange information with all interested parties.
Live editing.
Detailed report.
Key Features:
Extensive Integration (Extensive integration) - Wrike provides integrations with major business tools like GitHub, Slack, Salesforce, and more.
Improve Communication (Improved interaction) - all communication, decision making and task management take place in one common space. Real-time collaboration tools further improve communication.
Create Customizable Reports (Create custom reports) - pick a template, customize it and create templates to better understand your tasks.
Pros:
Wrike's multiple views feature gives you complete visibility into your tasks.
Built-in approval functions help your team get complete feedback on every task.
It includes numerous security measures to ensure that only authorized members can access.
Break tasks into multiple parts to micro-manage them and tag your team members on each card.
The analysis function (Wrike Analyze) provides detailed reports to monitor your tasks and achievements.
Prices:
Wrike comes with four plans:
Free: $ 0 for 5 users.
Professional: $ 9.80 per month for 5.10, 15 users.
Business: $ 24.80 per month for 5-200 users.
Corporate: quote-based plan for 5 unlimited users.
All plans come with a free trial. The freemium plan provides all the features you need, including task management, dashboard views and file sharing, real-time activity flow. Plus, paid plans come with more advanced features like Gantt chart, timeline tracking, and more.
4. Monday.com[10]
Some of the best automation features ($ 39 per month).
Monday.com is another popular task management tool that provides a simple layout and user interface. The user interface looks like a spreadsheet and is easy to customize. It also comes with many features that make it interactive and powerful.
With automation and remote task management capabilities, it makes your job easier. The circular view keeps track of all tasks and ensures that team members stay on the same page. The good news is that you get a 14-day free trial to try out the premium plans before purchasing them.
Key Features:
Automated Workflows) - open source automation helps you with tasks such as changing status, setting due dates, moving cards, sending notifications and more.
Integrations (Integration) - you can integrate with over 50 business tools to bring all your data together in one dashboard. It also simplifies your tasks.
DisplayData Effectively (Effective data display) - control your tasks across multiple dashboards and manage your workload. Features such as a timeline and visual dashboard also allow you to visually plan your team's work.
Pros:
Its visual dashboard gives you an easy overview of your progress.
Mark participants and assign deadlines for assignments on any card.
It provides extensive integration with over 50 business tools.
You get a detailed overview using the calendar, timeline, and kanban board [11].
In addition to collaborating with your team members, you can also invite guests.
Share files and links and add comments to define tasks.
Prices:
Monday.com offers four pricing plans based on the number of users.
Below are the pricing plans (for a maximum of five users):
Base: $ 39 per month, billed annually.
Standard: $ 49 per month, billed annually.
Professional: $ 79 per month, billed annually.
Corporate: plan based on quotes.
All plans include a 14-day free trial with unlimited panels. No credit card required. You also get an 18% discount on your annual payment.
5. Jira [12]
Best for time tracking and detailed planning ($ 7 per month).
Jira is a great option for changing teams when planning, tracking, and organizing tasks. You can create stories and flag issues for each team member to assign individual tasks. Full visibility of the panels helps you keep track of the progress of tasks. You can also set various filters for cards such as complete, unspecified, and unfinished.
One of the most amazing things about it is that the software lets you choose your workflow. Simply put, you can create your own presentation path.
For example, you can assign cards in this order:
Open> In Progress>> In Review Stage>>> Final Approval>>>> Done.
Or you can create any other workflow.
Plus, you can extend your workflow by integrating with other business tools you already use. Jira also comes with strong security measures to keep your data safe.
Key Features:
Accurate Estimation - units such as hours, participant scores, and so on help you become more disciplined and efficient.
Planning Features - Collaboration schemes such as scrum [13], kanban, and mixed methodology allow you to create flexible plans for your team.
Data Encryption - Jira employs strong security and data compliance policies to keep your organization's data safe.
Pros:
It provides a scrum panel and a kanban panel for better transparency and flexibility.
Create roadmaps for your team to help them visualize the path to complete the task.
Real-time reports provide an overview of your company's task management process.
An automation and drag-and-drop interface makes task management easier and saves time.
The mobile app allows you to stay connected with your team from wherever you want.
Customizable workflows.
It integrates with over 3000 third party apps.
Prices:
Jira software offers three pricing plans:
Free: free plan for 10 users.
Standard: $ 7 per user per month.
Premium: $ 14 per user per month.
Both paid plans are free for the first week and no credit cards are required. You can request custom pricing for over 100 users.
6. Nifty [14]
Best for a detailed overview of your tasks ($ 39 per month).
Nifty is one of the best task management apps for detailed task overview. It will help you break down your projects into tasks to achieve bigger goals. You get three types of views (Kanban View, Detail View and List View) to visualize all of your tasks without missing a beat.
Section Nifty “My Tasks ”keeps you informed of your tasks and activities and allows you to stay on top of your tasks.
You can even sort all tasks by deadline so you know what to finish first. In addition, you can filter tasks by due dates, checkpoints, etc. You can also create templates for recurring tasks and use them for future tasks.
The good news is, switching to the Nifty is pretty easy too. It allows you to quickly move existing tasks from platforms like Trello.
Key Features:
Automate Task Assignments (Automation of task assignment) - when you assign a task to a member on a list, they automatically have access to all tasks on that list.
Add Subtasks (Adding subtasks) - you can add sub-tasks to set small goals and manage your tasks easily.
Time Tracker - time tracker helps you keep track of your deadlines and how much time you spent on a task.
Pros:
The user interface is intuitive and easy to use.
Switching from another platform to Nifty is pretty straightforward.
You can use custom tags to organize your tasks.
Compatible with Mac, Windows, iOS and Android.
Set tasks to recur by date or status to create a scheduled task cycle.
Prices:
Nifty offers four pricing plans:
Starting: $ 39 per month, billed annually.
Professional: $ 79 per month billed annually.
Business: $ 124 per month, billed annually.
Corporate: customizable plan.
You can upgrade or downgrade your rating to any plan at any time that suits you. In addition, there is a 14-day free trial to help you get an overview of the product.
7. MostrTask [15]
Task management for large teams ($ 4.19 per month).
MeisterTask is a task management tool for teams that want to get more work done in less time. Its user interface is quite simple and easy to navigate. You just have to focus on the three main blocks, namely tasks, dashboard and projects. In addition, there are many tutorials and additional information on offer to get you started easily.
Other important features include regular backup software[16] and data recovery[17], kanban-style dashboards, extensive third-party tool integrations, detailed reports and statistics, and more. You can also become an “observer” and assign tasks to team members, as well as stay on top of what is happening.
Key Features:
Time–Tracking (Tracking Deadlines) ———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————– built-in time tracker keeps track of how long it took to complete the task. This is very useful for assessing the team and making predictions.
Custom Fields (Configurable Fields) —————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————– add custom fields to categorize tasks and information that you regularly need.
Checklists (Checklists) - Several checklists will help you ensure that all tasks are completed on time.
Add Attachments (Adding Attachments) - you can add files and other attachments up to 250 to task cards.
Pros:
The drag and drop structure of the user interface is streamlined and easy to navigate.
Kanban-style dashboards make task management easy and provide a panoramic view of your tasks.
The software is available on smartphones so you can collaborate with your team remotely.
You receive automatic notifications to keep up to date.
No installation or manual update required.
The freemium plan offers all the essential features for a beginner.
Prices:
MeisterTask offers four pricing plans:
Main: Is free.
Professional: $ 4.19 per month.
Business: $ 10.39 per month.
Corporate: individual plan.
The basic plan is suitable for simple task management, while the professional plan is for extensive integration and automation. On the other hand, the business plan is intended for broad group sharing. Then there is the corporate plan, which is suitable for large enterprises requiring more advanced custom features.
8. Todoist [18]
Organize your tasks with to-do lists ($ 3 per month).
Todoist works like a to-do list for organizing tasks. It provides many incredible features to help you organize tasks by date, color code, and more.
You also get loads of curated templates like social media calendar, product roadmap, development workflow, and more. Plus, Todoist provides a clear overview of all your tasks. You can quickly add new tasks and comments, set recurring due dates, and create neatly organized sub-tasks.
In addition, integration with third-party business tools like Google Drive also simplifies the entire task management process.
Key Features:
Share the Workload (Workload Sharing) - you can easily delegate tasks and receive automatic notifications when someone posts comments or completes tasks.
Set Daily (Defining daily goals) - Todoist awards karma points to members for completing assignments to motivate your team members to meet their daily goals.
Link Todoist with Business Tools - integrate with other business tools you already use like Dropbox, Zapier, Amazon, Alexa and more.
Pros:
It is compatible with all types of OS including macOS, Windows, desktops, smartphones, and more.
The Gmail add-in and other email plugins like Outlook make email marketing a doable task.
Set recurring due dates and add color codes to categorize tasks.
You can pin your favorite tasks and add shortcuts and filters.
The freemium plan allows you to complete up to 80 tasks.
Paid plans also offer a 30-day free trial.
Prices:
Todoist provides three pricing plans:
Free trial to start.
Premium: for professionals, $ 3 per month is billed once a year.
Business: $ 5 per month teams are billed once a year.
You can try both paid plans for free for a month. What's more, you can also get a refund within 30 days of purchase.
9. Any.do [19]
To-do list with calendars and reminders ($ 5.99 per month).
Any.do is a task manager with a list-like interface that offers calendars, schedulers, and reminders. Like many of the other task management apps on this list, Any.do also offers a drag and drop interface. However, there are some other incredible features that make it unique.
Take, for example, its "instant response" feature.
Be sure to receive a push notification informing you of all your plans for the day. There are other awesome features like voice input, automatic cleanup of completed tasks, and more.
There is also a free reminder tool that lets you add daily, weekly and monthly reminders.
In addition, the mobile app allows you to access your to-do list anywhere in the world. It will also help you collaborate with your team easily.
Key Features:
The Calendar App (Application "Calendar") - this application allows you to manage your tasks in one view. It also lets you consolidate all your commitments in one dashboard, including social events, business meetings, and more.
Daily Planner (Diary) - it alerts you every morning to let you know about your tasks during the day.
Online Personal Assistant - an online personal assistant makes appointments on your behalf, reviews deals, and more. Moreover, he works like any real assistant in other areas.
Pros:
Its online personal assistant is one of the unique features in any task management app.
The user interface is nicely designed.
It also provides a Chrome extension.
The pricing plans are extremely reasonable, especially considering its advanced features.
It works with both Siri and Alexa.
It is compatible with all types of devices such as Android, iPhone, Chrome, Windows and more.
Prices:
Any.do offers two plans:
Freemian plan
Premium Plan: $ 5.99 per month billed annually.
Once you upgrade to a premium plan, you will be able to:
Color your tasks.
Customize themes.
Set location-based reminders.
Set up repetitive tasks.
Add unlimited attachments.
You can also get an assistant who works 24 * 7 * 365 (around the clock all days of the week and all year round) at a reasonable price. However, you must ask for a price.
10. Greasetsheet[20]
Task management using spreadsheets ($ 14 per month).
Smartsheet is a spreadsheet-based application for managing tasks and plans within a single dashboard. Basically it works like a spreadsheet with more advanced features for managing tasks. It allows you to store all the tasks you are working on in one spreadsheet. You can even open them all together as tabs.
You also get a lot of tools to deal with task overload, set task due dates, and split task strings into substrings.
It also allows you to perform other actions such as:
Adding checkboxes for tasks.
Add attachments to the task lines.
Comment on tasks to describe something in detail.
Key Features:
Conditional Reminders (Reminder on condition) - you can set conditional reminders to receive regular updates on the status of any task. For example, you will receive reminders whenever a task reaches a milestone or is approaching a due date.
Multiple Views (Multiple views) - visualize your tasks efficiently using different views, namely grid view, Gantt chart, flashcards and timetable.
Reporting (Reporting) - the reporting function allows you to combine all your data and task information into a single overview.
Pros:
The mobile app for iOS and Android provides real-time access to your tasks from anywhere you want.
It provides seamless integration with tools like Adobe Creative Cloud, G Suite, Microsoft, Slack, and more.
The dashboard is easy to use and provides an overview of the status of your tasks.
It allows you to view tasks and data in real time with up-to-date charts.
You can automate task workflows and repetitive tasks.
Prices:
Smartsheet offers two standard pricing plans:
Individual: $ 14 per month, billed annually.
Business: $ 25 per month, billed annually.
Both plans come with standard features like simplified administration, multiple views, on-demand support and training, and more. You can also request a customized plan for advanced features that are not available in any of these plans.
11. Shipping bag[21]
Free task management app for easy collaboration.
Sendtask is a task management tool that can create to-do lists for your tasks. It allows you to collaborate with your team, customers and suppliers within a single dashboard. The amazing thing is that your suppliers and customers don't even need to have an account - they can still collaborate with your team.
In addition to the implementation process, there are automatic reminders and direct integration with Slack is another plus. In addition, the software is still in beta, so it is free to use. The official site also claims that the current features will always remain free - so that's more good news for you.
Key Features:
Task Management Right From Your Inbox (Manage tasks directly from your inbox) - you can track your progress on tasks and manage everything right from your email. Neither your team members nor your guests need Sendtask accounts to access.
Recurring Tasks (Recurring tasks) - you can set specific tasks to repeat according to your schedule. You can also split tasks into sub-tasks for better task management.
Collaboration Features (Collaboration Features) - you can give instructions to your team with comments, add links and attachments, assign tasks to anyone, and so on. All of these task management features will help you collaborate with your team easily.
Pros:
It offers great customization options. You can add filters and sorting options to the task process.
Task management is made easy by breaking down into subtasks and repetitive tasks, including resource management.
Monitor and track the progress of your tasks.
Collaborate with your team without user accounts.
Manage email and manage tasks directly from your inbox.
It offers an iOS mobile app.
Prices:
The software is still in beta and remains free indefinitely.
What is task and project management software?
Every existing project includes several small tasks. Meeting all these challenges, managing and accomplishing them makes a business successful.
Simply put, task management software is an online tool that helps you manage tasks, including assessing difficulty and scheduling deadlines, tracking deadlines, and collaborating with team members to push projects towards completion.
They range from managing simple to-do lists and helping teams get the job done, to chat features and advanced work management features. The business must be clear about its goals in order to maximize the benefits of these tools. Task management software should help companies achieve clarity in the planning process and consistently accomplish their tasks.
How do you use task management software?
Every task management software focuses on organizing business tasks and getting them done on time. Most of the tools work the same way.
Let's demonstrate this with the Asana example :
First, create an account and log in using your credentials. You can immediately create your first task by clicking on the "Add task" button.
Asana lets you create your first project in a similar way. A project usually involves mapping multiple objectives for a specific initiative or goal.
With Asana, you can visualize each task at different levels of granularity such as lists, panels, calendars, and timelines. Apart from this, you can also organize your tasks based on various factors. You can also sort and filter tasks as you like.
What should you look for in task and project management software?
The requirements are different for each business. For example, using task management software for business A may differ from using software for business B.
However, here are some of the standard features that are needed and desired across the board:
Manage all tasks on one platform - The software should allow users to manage all tasks on one platform. You should be able to delegate and track tasks directly from the dashboard. For example, Asana . It allows you to manage all of your tasks right from your dashboard.
Seamless Collaboration - Task management for any business requires collaboration. So your task management tool should be able to share files, feedback, ideas, and more. It helps all team members keep track of tasks from one page
Automation - Business today needs the power of automation. This makes it imperative to have a tool that can create automated workflows to improve your time management.
Free trial - you can't know which software will work best for your business. Therefore, it makes sense to try different of them and experience for yourself. Task management tools like Monday.com will offer a 14-day free trial. This will help you appreciate its merits without any investment.
Third-party integration - Task management software must provide extensive integration with third-party applications to ensure seamless collaboration. For example, Monday offers integrations with Zoom, Slack, Zendesk, Salesforce, Outlook, Excel, Jira, and many more.